How to Add a Handwritten Signature to a Word Document

You may add a handwritten signature on Windows and Mac when creating a document in Microsoft Word. This is helpful if you need to email someone a letter, a creative piece, or even legal documents.

Word offers two methods for adding a signature: an image or the Draw function. Both will be demonstrated for you, and as a bonus, this tutorial will show you how to make a reusable signature.

Add an Image of Your Signature in Word

You’re one step ahead if you already have a copy of your signature on your computer. That image may be easily inserted. After that, cut it or, if you’d like, insert some text below it, such as your job title, the current date, or your phone number.

  1. Put your cursor where you want to sign the document by placing it there.
  1. Select Pictures under the Insert tab. Select This Device from the ribbon on Windows. Select Picture From File on a Mac.
  1. Select the image by browsing for it, then click Insert.

To crop the picture:

  1. Click the Picture Format tab after selecting the image. 
  1. Within the ribbon, select Crop.
  1. Press Enter or Return after dragging the image’s boundaries to keep only the desired portion.

If you’d like, you can also utilize Word’s additional picture editing features found on the Picture Format tab. Add a photo style or use the Corrections drop-down menu to change the brightness and contrast.

Simply put your desired text in the line that is directly below the image to add text.

How to Add a Handwritten Signature to a Word Document

Sign the Word Document Using the Draw Tool

If you don’t already have an image of your signature, you can create one using your mouse or touchpad by selecting the Draw tab in Word.

  1. Put your cursor where you want to sign the document by placing it there.
  1. Visit the Draw Choose Drawing Canvas from the ribbon on Windows. If appropriate, you can select Draw with Trackpad on a Mac.
  1. Select a writing instrument, such as a black pen. Click the tool’s drop-down menu to alter the line’s color or thickness.
  1. To sign your name inside the canvas, use your mouse or touchpad.

When done, drag the drawing canvas’s edges to change its size or position within the page. Like entering an image of your signature, you can add words on the line beneath it.

Make a Reusable Signature with Text

You can save the signature and the text you add, as mentioned above if you intend to reuse it. You may quickly insert it into new documents you write in the future.

Save a Reusable Signature on Windows

  1. Choose your signature’s image and the text that appears beneath it.
  1. Select Save Selection to Quick Part Gallery under Quick Parts on the Insert tab.
  1. Choose AutoText from the Gallery drop-down list in the pop-up box and enter a Name you’ll remember.
  1. Press OK.

Place your cursor where you want your signature and text to appear in the document, then select the Insert tab. In the Quick Parts menu, select AutoText, then select the name you gave it.

Save a Reusable Signature on Mac

  1. Choose the wording below your signature and the image of your signature.
  1. Select AutoText > New from the menu bar’s Insert button. 
  1. Give it a name you can identify in the pop-up window.
  1. Select OK.

Put your cursor where you wish the signature and text to appear in the document. In the menu bar, select AutoText under Insert. Select AutoText, then search the list for the name you want to use. Select “Insert” from the menu.

Add Your Handwritten Signature in Word on Windows or Mac 

You have two quick ways to put your handwritten signature in Word: an image you scanned and saved or the handy drawing tool. Additionally, you’ll find the additional instructions for preserving that signature and the text you add to it helpful.

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